Venue Plus

Top Tips from Venue Plus for Cost Effective Conferences…

1. Greater opportunity to negotiate low prices and achieve added value – we are constantly given special rates.

2. Be flexible with your conference or meeting dates, as Mondays & Fridays are usually cheaper and easier to negotiate.

3. Plan ahead as far as possible, as there will be more venue options for you and a better delegate rate.

4. Look at the possible location for an event, as travelling time for your delegates is important and the further away the higher the travel cost, also a residential conference could become a day conference.

5. Look at your audio visual requirements – Do you really need all that kit to get your message across and why not use the inhouse supplier as already there and knows the conference rooms.     I also find that if negotiations are tight, then I try and get AV equipment included – It all helps!

6. Look at all the extras – Do you need bottled water @ £5 a bottle, I think some venues are even producing their own bottle water.     Also look at the wine list in more detail, as you would in a restaurant.  What is wrong with the house wine – ask them if you can taste it before the event or dinner.

7. Do you need a three course lunch and then go through the grave yard session for your meeting – Why not try a smaller, lighter treat and ask the chef to produce something different & then talk about it, rather than the usual hot and cold buffet.  Also reduce the confirmed numbers at the contract stage, otherwise you will be charged for no shows.

8. After the shortlist of venues has been provided and you don’t have time to inspect them, then call us and we will go through all the detail and visit the conference co-ordinators and advise you on their suitablity to your particular brief, so you can make the right decision to suit your objectives.

9. Use the internet or your website to promote your event – therefore use less paper and the telephone.

10. Call us and let us do what we are good at – Free venue finding, teambuilding activities, corporate events and conferences, event management…….

Venue Plus