Event Management – No hasle!
This service takes away the hasle if you are organising an event and allows us to ensure things happen and happen on time, whilst working with you in the running and organisation of your event – so if you are strapped for time or would like help with ideas and conference planning, then give us a call on 0844 567 6405.
Working closely with the Public Sector.
Venue Plus have been working very closely with the public sector over the past few years, in helping them organise their conferences, meetings or other events and providing a free venue search all over the UK. As conference organisers and venue finders, we are given by various hotel companies not only corporate rates but special government rates, which are applicable to the public sector. So in order to make sure, during these difficult times, that you are being offered these rates – contact us on freephone 0844 567 6405 to discuss your requirements for training, networking or for any event that you might be planning.
Think early for your 2010 meeting or event.
Now is the time to start thinking about your next event or conference for 2010. How about getting your team together and organise an “out of the office day” to start the new year and get them fully motivated for a hard year ahead. Perhaps combine it with some teambuilding activities – that should clear away the cobwebs!!
Anyway a Merry Christmas to all.
Top Tips from Venue Plus for Cost Effective Conferences…
1. Greater opportunity to negotiate low prices and achieve added value – we are constantly given special rates.
2. Be flexible with your conference or meeting dates, as Mondays & Fridays are usually cheaper and easier to negotiate.
3. Plan ahead as far as possible, as there will be more venue options for you and a better delegate rate.
4. Look at the possible location for an event, as travelling time for your delegates is important and the further away the higher the travel cost, also a residential conference could become a day conference.
5. Look at your audio visual requirements – Do you really need all that kit to get your message across and why not use the inhouse supplier as already there and knows the conference rooms. I also find that if negotiations are tight, then I try and get AV equipment included – It all helps!
6. Look at all the extras – Do you need bottled water @ £5 a bottle, I think some venues are even producing their own bottle water. Also look at the wine list in more detail, as you would in a restaurant. What is wrong with the house wine – ask them if you can taste it before the event or dinner.
7. Do you need a three course lunch and then go through the grave yard session for your meeting – Why not try a smaller, lighter treat and ask the chef to produce something different & then talk about it, rather than the usual hot and cold buffet. Also reduce the confirmed numbers at the contract stage, otherwise you will be charged for no shows.
8. After the shortlist of venues has been provided and you don’t have time to inspect them, then call us and we will go through all the detail and visit the conference co-ordinators and advise you on their suitablity to your particular brief, so you can make the right decision to suit your objectives.
9. Use the internet or your website to promote your event – therefore use less paper and the telephone.
10. Call us and let us do what we are good at – Free venue finding, teambuilding activities, corporate events and conferences, event management…….
£150 Annual Tax Allowance
It’s not too late to organise your Christmas Party and as I have just read in the paper, businesses have an annual tax allowance of £150, which can be put against entertainment or basically looking after your staff.
So really you can’t loose and I don’t think everybody knows about this, as a client of ours has just cancelled their Christmas party, but still had to pay 45% of the costs, so really they lost out financially, but I do understand the internal politics of a company, redundancy issues etc.
Anyway, if you need help with your corporate event or party, then let us know.
Conference Venues in London with low carbon policy?
We have been asked to research and find a conference venue in London for about 200 delegates with workshops and exhibition space, that have a low carbon usuage environmental policy.
This is a difficult one, as it seems that hotels and conference venues have yet to get to grips with this very important subject and having spoken to various venues in researching this, I find that no-one has a clue what their policy is or what is being done to reduce their carbon footprint, which will benefit all and save on costs.
If you have been to or know of any venue in London, that is able to offer a written statement or company policy and has put this into practise then let us know, so that we can pass this information on and start supporting them and the planet!
